Getting to Know the Accounts List

The accounts list (which is also known as the General Ledger, GL, and Chart of Accounts) is a detailed list of all your accounts or ledgers. It provides a framework for recording and categorizing all financial transactions, helping to ensure that the financial statements are accurate and comprehensive. 

To access your accounts list:

• In Actionstep, go to Accounting > Accounts > Accounts List.

On this page, you will see a detailed list of your accounts. The following is a breakdown of the account details listed on this page.

A. Columns: Each of the columns on this table shows information about the specific account:

• ID: This is a system ID used to reference your accounts. This is not the account number that users will use to code transactions to accounts. 
• Account Name: This is the name of the account. This name appears in drop-down lists (along with the account number) in many different accounting and billing areas of Actionstep.
• Account No: This is the number used for ordering and classifying the account.
• Account Type: The account type categorizes what sort of transactions are processed using this account. The five main categories are Assets, Expenses, Liability, Equity, and Revenue—with a number of subtypes also included.
• Restrictions: This column indicates whether there are any restrictions on this account. Types of restrictions are explained in section C, below.
• Tax: This column indicates the tax rate applied to this account. When no tax rate is applied, this column displays NT. 
• Additional Info: This column includes options to link bank accounts.

B. Filters: These filters allow you to filter your accounts list to show specific data:

• Account Section: Use this drop-down list to filter by Assets, Liabilities, Equity, Income, Cost of Sales, Expenses, or Sale & Purchase Rounding Errors. You can also select Show All to view all of these options.
• Display: This drop-down list shows the accounts list you are currently viewing. Using this list, you can view installed accounts, link accounts to a bank, and enter opening balances. If you're viewing Master Accounts, you can add, edit, delete and install accounts for your firm. 
  NOTES: 
  • If your system is configured to use multiple divisions, the accounts list will show your current division.
  
  • If the Display drop-down list isn't visible, make sure you aren't viewing the account list for a division. Master Accounts are not available for divisions. You can switch divisions by clicking the Organization menu and choosing Switch Division. 
  

C. Restrictions: In the Restrictions column, you might see any of the following designations:

• System: System accounts are used for the background calculations that happen in your accounting system automatically. For more information on system accounts, see Viewing System Accounts.
• Matter: This restriction indicates that transactions linked to this account must be associated with a matter.
• New Matter: This restriction indicates that transactions linked to this account must not be associated with a matter. 

Related Articles:

• Viewing System Accounts
• Add a General Ledger Account