Viewing System Accounts

The system accounts are a pre-defined set of accounts that your accounting system requires in order to post transactions. These are mapped to a specified account in your accounts list. 

To see which accounts are system accounts:

• In Actionstep, go to Accounting > Accounts > Account List. Your system accounts will have the word "System" in the Restrictions column. 

WARNING: It is recommended that you do not change System Accounts to other accounts for accounting purposes.

Even though a System Account is linked to an account, you cannot delete this account from your Accounts list.

Some system accounts have blocks against posting manually to them. These accounts have been identified as accounts that should only have postings due to another transaction. These accounts include:

• Accounts Receivable
• Accounts Payable
• Current Year Earnings
• Sales tax – paid and collected
• GST Payments | Refunds 

The following image shows an Accounts List which should be suitable for most businesses that are using only one currency as well as accrual accounting method. If you are using the Cash Accounting method, you will also need two other system accounts: Cash Accounting AP Holding and Cash Accounting AR Holding.

To find your system account mappings (as demonstrated below) navigate to Admin > Accounting > System accounts.

An example of system account usage is the System Account for Accounts Receivable.

This is mapped to your Accounts Receivable Account in your Accounts List. When a sale is posted, the System Account for Accounts Receivable is used (if there isn't one the transaction will fail) as accrual accounting requires the system account to post this transaction.