Accountant, Bookkeeper, and Accounts/Financial Admins: Getting Started

Accountants, bookkeepers, and financial administrators typically play distinct but interconnected roles to ensure your firm’s financial health and compliance:

• Bookkeepers manage the financial data entry and transaction tracking each day. They record client payments and firm expenses as well as maintain general ledgers. They also reconcile finances and help with billing and invoicing. They may also handle trust accounting.
• Accountants provide higher-level oversight and analysis of your firm’s financials by preparing monthly, quarterly and yearly financial statements. They analyze financials and share their findings with partners or other firm leaders. They may oversee financial audits and compliance. 

The following article provides information on how you can use Actionstep to complete these tasks.

Getting Started

First, these topics can help familiarize you with Actionstep and help you get your profile set up:

Actionstep Overview

Logging in to Actionstep

Actionstep Terminology

Actionstep Home Page Overview

Getting to Know the 'My Profile' Page

Setting Up Personal Email Mailboxes

Using the Quick Search Box to Search for a Matter or Contact

Using the Advanced Search

Using Custom List Views

Using Actionstep and Where to Find Help

Actionstep Academy Overview

Requesting Help from Actionstep Support

Business Accounting    

Introduction to Actionstep Accounting

Creating a Firm Receipt or Deposit

Creating a Supplier Invoice/Vendor Invoice

Paying a Supplier Invoice/Vendor Invoice

Creating a Firm Withdrawal

Creating General Journal Entries

Processing Client Payments

Creating a Budget

Correcting Accounting Errors

Working with Your Checks    

Setting Up Printed Checks

Voiding a Check

Working with Deposit Slips

Billing

About Actionstep Billing 

Configuring Your Billing Settings

Rate Labels (folder)

Setting Up Billing for a Specific Matter

Setting Up and Using Consolidated Billing

Using Mass Billing

Deleting a Customer Invoice

Creating a Bill for a Specific Matter

Using Fixed Fee Billing

Producing Bills for Clients

Setting Up Fee Allocations

 Making Billing Adjustments    

About Billing Adjustments 

Adding a Discount to an Invoice

Creating a Fee Adjustment

Creating a Credit Note

Applying a Credit Note

Performing a Write-Off 

Working with Supplier Invoices    

Setting Up Your Supplier Payment Settings (Admin) 

Creating a Supplier Invoice/Vendor Invoice

Paying a Supplier Invoice/Vendor Invoice

Creating a Disbursement from a Supplier Invoice

Managing Disbursements    

Disbursements (folder)

Entering Disbursements

Creating a Disbursement from a Supplier Invoice

Working with Anticipated Disbursements

Client to Disbursement Transfers (UK Users) (Beta, folder)

Working with the Accounts List    

Getting to Know the Accounts List

Viewing System Accounts

Adding a General Ledger Account

Linking Bank Accounts in the Accounts List

Generating Account Statements    

About Account Statements

Generating Account Statements 

Implementing and Using Actionstep Payments    

Actionstep Payments (folder)

Setting Accounting Preferences    

Accounting Preferences (folder)

Reconciling Accounts    

Reviewing the Month-End Process Checklist

Understanding the Year-End Process in Actionstep

Completing a Bank Reconciliation

Reconciling a Trust (or Client) Account

Correcting Accounting Errors

Reporting on Financials

General Reporting 

Matter Reports 

Accounting Reports 

Billing Reports 

Trust / Client Account Reports