Linking bank accounts in the accounts list

Created by Allison Cloyd, Modified on Wed, 11 Jan 2023 at 09:42 PM by Kylie Mitchell

This article explains how to link your bank accounts to your accounts in your accounts list/general ledger/chart of accounts. 

This will need to be done before creating any document or transactions requiring a Bank.


WARNING: Do not enter trust account details on this screen, please use the Admin-Trust Accounting screen for this.

 

 

TIP: You may not want anyone being able to see your bank account number. You will still need to enter a bank account number but it can be a random number e.g. 11111

 

 

Go to Accounting > Accounts > Account List

This option should be used to link a physical bank account number to an account set up in Actionstep Accounting, for e.g. your Current Trading Bank Account/Business Account or Savings Account. It is only available to accounts that have an Account Type of Bank.

Click on the -- Link Account -- hyperlink that is found in the Additional Info column for the Bank Account that you wish to link.

 

/helpdesk/attachments/150002489363

 

Select the name of the Bank that the account is held with from the drop-down list. The Bank must have already been set up as a Contact with a Type of Bank for it to appear in the list.

 

 

/helpdesk/attachments/150002489364



OptionDescription
GL AccountThis is the account you have selected to add a bank account to.
Bank Contact Recordyou will need to create a company contact record for the bank where you hold your account with. You will link to this contact record here. 
Bank account numberThis is your bank account number. If you use any import/export formats then ensure this is correct, otherwise, it is for display purposes only.
Account display nameThis is the name or description of this bank account for use when selecting a bank account on various forms around the system. This value must be unique.
Print templateThis is the template used for any deposit slip
Branch Name
If your bank requires a specific branch name to appear on deposit slips, you can enter it here. Most modern banks do not require this.
Transit Code

If your bank requires a transit code (aka Swift code) to appear on deposit slips, you can enter it here. Most modern banks do not require this.

 

Electronic Banking - Enable
this will enable electronic banking - Electronic banking allows you to export Direct Credit or Direct Debit payments to your bank using a bank-approved file format. Not all banks are currently supported.
File format
The only bank currently supported are in Australia (ABA Direct), and New Zealand (ANZ, BNZ, ASB, Westpac, and National)  

 

The account details will now appear in the Accounts List for the selected Bank account.


Delete Link to Bank Account


This option should be used to delete the link between a physical bank account number and an account set up in Actionstep Accounting, for e.g. your Current Trading Bank Account or Savings Account. You would use this if you have changed bank and wish to update the bank account details. 

Click on the hyperlink in the Additional Info column (Accounts List) for the Bank Account that you wish to delete the link for and then select delete link. Once deleted you can set up the new link. 


 

/helpdesk/attachments/150002489365


You will then be taken to the delete bank account link and you can enter a reason and click on the delete selection.

 


WARNING: You can be only delete a bank account with no electronic batches and no check series - you will need to ensure all electronic batches are closed off and any check series is also closed before deleting the link. 

 

 

Once deleted you can then follow the instructions to link a new bank account. 

 

 

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