Debtor Statements and Debtor Statements (Multi Primary Participant) Reports

In this article:

• Brief Description  
• Use Cases 
• Finding and Using the Report
• Available Filters
• Report Output

Brief Description  

These two reports provide a consolidated look at all the outstanding invoices for a particular client or group of clients listed on an invoice. It is an accounting-based report that shows invoices that are currently  due or overdue for payment. 

The report also contains a remittance advice slip, which can be used to help prompt payment of the outstanding invoices.

Use Cases 

This report could be used for clients who pay in installments as a statement to show which invoices remaining outstanding (and which have been partially paid), as a means of credit control to prompt payment.

Finding and Using the Report

• In Actionstep, go to Reports > Accounting Reports > Sales.

Then, refer to these articles for help generating and saving reports for future use:

• Reporting Overview
• Generating a Report
• Saving a Report Configuration

Available Filters

• Print Statements For: Choose which participants you want to send a statement to. If you're working with just single participants, you can Select All in the list, or just Select All with Outstanding Balances. 
• Statement Date: Choose the date the statement is produced. This option defaults to today's date, but you may want to change this to the end of the previous month.
• Select a Layout: This option appears when you submit the report. Choose which template you want to use for formatting the report.  

When you click Submit, you will see another screen with the following options: 

• Standard Account Statement Report
• Standard Account Statement Report with Customer Address, which adds the client's name/address to Remittance advice slip.
• Credit Card Account Statement Report, which adds a credit card form to the remittance slip where the client can add their payment details to enable a card payment to be processed.

Report Output

The report generates account statements for each of the participants you selected. You can print these statements and share them with your clients or keep them for your own records.