Debtor Activity Report

Modified on Tue, 1 Apr at 11:57 AM

In this article:

Brief Description
Use Cases
Finding and Using the Report
Available Filters
Report Output
Additional Notes

Brief Description

This report helps you produce a historical transaction listing for a specified client. It doesn't specifically show which invoices are open, but it does provide a running balance within a date range. It also calculates any finance charges due.

Use Cases

This summarizes the debtors position during a set time frame, this could be useful to an accountant who is determining when invoices were raise (and subsequently paid). It can also be used as a Statement of Account (Bills raised & Costs received).

Finding and Using the Report

In Actionstep, go to Reports > Accounting Reports > Sales.

Then, refer to these articles for help generating and saving reports for future use:

Available Filters

From / To: Enter the date range you want covered in the report.
Debtor: Choose the debtor you want included in the report.
Show Finance Charges: Select this option to include any finance charges in the report.
Print Layout: This option displays/hides the Debtor Activity Report title and description from the report when printed or downloaded as an excel file or PDF.

Report Output

Date: Shows the transaction date.
ID: Shows the ID.
Journal Memo: Shows the memo included in the journal.
Invoice: Shows the invoice amount.
Payment: Shows the payment amount.
Balance: Shows the balance amount.

Additional Notes

Remember to reconcile your bank accounts prior to running Account Statements to prevent clients contacting you about funds that may not yet have been applied at the statement date.

Additionally, run the matter lock-up prior to running this report, as any funds held in the trust (or client) account intended to pay or part pay an invoice that have not been transferred to the firm account yet will not be reflected on this report.

To learn more, see these additional help articles: