Setting Up Billing / Trust Accounting Without GL Accounting

When you set up a new Actionstep system, you can specify what type of accounting provider you want to use: QuickBooks Online, Xero, Actionstep's built-in GL accounting workflow (which provides functionality for both billing and accounting), or Actionstep's Billing/Trust accounting (which provides just billing and trust functionality, allowing you to manage your accounting using any external method you choose). This article covers the process for setting up this last option—Billing and Trust Accounting only.

To set billing or trust accounting without GL accounting:

1. In Actionstep, go to Admin > Billing.
2. When prompted to connect your accounting system, click Choose accounting system. The Accounting page appears.
3. Click Setup in the Billing / Trust Accounting Only section.
   The Setup page appears.
   
4. Select a Country/Region.
5. Select Confirm accounting system. 
6. Click Save. The Accounting page appears. 
7. Click Add bank account and add the details for your business bank account. This will allow you to process payments against bills:
   • Bank contact record: Enter a contact record for the banking institution that the firm uses. (If you first need to create a contact, click Create contact at the bottom of this drop-down list. See Adding a Contact for help in first creating a contact record for the bank.)
   • Bank account number:  Enter the number that will appear on a bank statement. (Australian users should enter the BSB as well.)
   • Account display name: Enter the name of the bank account. This is what would appear as the name of the account on a statement for the account.
     
     CAUTION:  This option should only be used to set up your business bank account. To set up your trust bank account, click Trust accounting (on the right side of the page) and complete the instructions in Managing Trust (or Client) Bank Accounts. 
8. Click Save to save your banking details.