Billing a Client to Disbursement Transfer (UK)

Modified on Tue, 3 Jun at 9:20 AM

Before you begin:

This feature is only available to UK users using Actionstep's native accounting features.
To use this workflow, the related system accounts must be set up. See Setting Up Actionstep to Use Client to Disbursement Transfers for help.

Once you’ve created and processed a client to disbursement transfer, you can bill for it. The process for billing is the same as it is for other bills, with a few small differences. These differences are covered below.

NOTE: Complete instructions for creating a bill can be found in Creating a Bill for a Specific Matter.

To do this:

In Actionstep, view the matter you want to bill for. (See Editing a Matter for details.)
Click the Billing menu icon. The Billing page appears.
Depending on status of the bill, click either the Bill is in DRAFT or Invoice button, located on the menu on the left side of the page. The Edit Draft Bill / Create Bill window appears.
Click the Disbursements tab.
Review the following:
- In the Description column, any transactions that are Recovered or Part recovered are marked as such.
- In the Charges panel on the left side of the window, the Applied funds field shows all the funds that have been applied to the invoice. You can click this field to view a breakdown of the individual funds that have been applied. Client to disbursement transfers are shown in the from Billing Recovered Disbursements section.
Complete any other fields in the payment form as described in Creating a Bill for a Specific Matter.
When finished, click Save + Approve. The transaction is saved and a payment record for the recovered hard disbursements is created. The disbursement allocation credit is also recorded on the general ledger.