Setting Up Abbreviations in System Preferences (Admin)

Modified on Tue, 3 Sep, 2024 at 5:23 PM

An admin can create and edit abbreviations, which allow you to type a few characters, press the spacebar, and have the full word or phrase entered. This functions like autofill or autotext, which you may use in other applications.

An abbreviation has two parts to it:

The shortened text, or what you will type to trigger the abbreviation.
The expanded text, or what will appear once you press the spacebar and the abbreviation has been triggered.

Some examples might include:

Abbreviation text "fyi" would expand to "for your information"
Abbreviation text "cliapp" would expand to "client appointment"
Abbreviation text "ctdate" would expand to "court date"

To add autofill abbreviations:

In Actionstep, go to Admin > General Settings. The System Preferences page appears.
In the Abbreviations section, click Add row or select an existing abbreviation from the list to edit.
In the Abbreviation column, enter the text you want to type to trigger the full word or words.
In the Expanded Text column, enter the full word or words you want to appear when the spacebar is pressed.
Complete these steps for as many abbreviations as you need.
When you're finished making your changes, click Save.

You can use abbreviations in the following fields:

Scratchpad notes
File Notes
Time Entry descriptions
Expense/Disbursement descriptions
Transfer Retainer memo
Refund Retainer memo
Retainer Bill Payment memo
Client Receipt memo
Write-off memo
Create Credit - Reason for credit field

Apply Credit Note memo
Client refund:
- Check memo
- Journal memo
Firm Receipt memo
Firm Withdrawal Journal memo
Supplier/Vendor Payment:
- Check memo
- Journal memo

Setting Up Abbreviations in System Preferences (Admin)

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