Setting Up Printed Checks / Cheques (Admin)

You can set up a check series so you can print checks using Actionstep. 

Your bank typically issues you a batch of check stationery for each bank account. Each batch will have a sequence of check numbers with a start and end number. Actionstep keeps track of all the checks in each series and records which check numbers have been used, voided, or are available to be used.

To create a check series:

1. In Actionstep, go to Admin > Accounting. The Accounting page appears.
2. Click Edit next to Check series. The Check Series List page appears.
3. Click Create Check Series. The Edit Check Series page appears.
4. Click the Bank Account drop-down list and the bank account associated with your check series. 
   TIP:  Both business and trust bank accounts can be selected from this dropdown. There is no limit to the number of check series you can have entered into Actionstep. 
5. Click the Series Status drop-down list and choose Open or Closed. (When printing a check, only the open check series will be available to select from. Normally, you only have one check series open at any stage. Once you have printed the last check in a series, the series will automatically be marked as closed.)
6. Enter a Series Name. This will be used in workflows where users must identify the check series.
   
7. Enter a Sort Order. The sort order dictates the order in which different check series will be displayed to the user. If you have more than one check series open for a bank account, the check series with the lower sort order number will appear before a check series with a higher number.
8. Enter a First Check Number and Last Check Number. These should be the check numbers of the first and last checks in the series issued by your bank.
9. Click Choose File next to DOCX Template to upload a template that will be used to print the checks in this series. The template you use for your checks will likely have to be customized to match your bank's checks. (See Creating a Check/Cheque Template for more information.)
10. Click the Template Type drop-down list and choose from the following options:
    • No repeat block (1 check per page): Choose this option if your bank issued checks with one check per page.
    • Has repeat block (many checks per page): Choose this option if your bank issued checks with more than one check per page. 
      
11. Click Save to save your changes.