Trust Invoice Payments

Created by Allison Cloyd, Modified on Mon, 14 Nov 2022 at 01:00 AM by Allison Cloyd

In this article, you will learn how to make payments against invoices using trust funds.

It is possible to make single invoice payments (i.e. as in one at time) or multiple invoice payments at once so you only have to create one physical transfer from trust to the business account. 

 

Single Invoice Payments

There are several ways to make an invoice payment. 

Global Create

Click on the Global Create button then click on "Pay Invoice" from the Trust Accounting menu. 

 

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Main Menu - Trust

Click on Trust > Invoice Payments > Pay Invoice 

 

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Within the matter menu

Click on the trust accounting menu within the matter and then pay invoice on the left-hand side or hover over the trust accounting menu and select "Pay invoice".

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Pay Invoice List 

Go to Trust > Invoice Payment > Invoice Payments List click on the right hand side button Pay invoice. 

 

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All options will lead you to this screen

 

TIP: You do not need to enter the Matter ID if you have chosen to pay the invoice from the matter screen. 

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Option Description
Matter This is where you enter the Matter ID that you want to use trust funds to pay an invoice
Trust Account Select the trust account from where this invoice will be paid
Include related matters

If selected you can pay invoices from others matters (where the trust client is the same)

 

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Total Amount This is the total amount of the payment against one or multiple invoices (you can not enter this amount it is calculated based on the amounts allocated to each outstanding invoice)
Reason for payment

You can select a reason for the payment, click Other (below) to enter free text, or create a new template if it is a reason you will be entering multiple times. 

 

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Payment date

 The date of the payment 

 

TIP: This can not be future dated to enter in future dated information you should use the trust request here. For more information see here:Broken Link Article

 

Payment method

The payment method 

 

NOTE: There will be various additional detail fields to enter depending on the payment method entered and the trust regulations that are in place on your system.

 

Requested by Who requested the payment
Deposit into account The account where the payment should be deposited usually the business/operating account. 

You then have the option to upload a document using the Files to upload button on the bottom right-hand side. 

 

TIP: It is a good idea to upload the authority from the client to pay your fees for example, this could be a client authority to pay costs or their engagement letter. Again this saves time for an auditor as this authority is saved against the transaction itself.   

 

Select "Save" to save to process the invoice payment. 

 

Multi-Invoice Payments 

For more information on multi-invoice payments please see here: Broken Link Article