Detailed Explanation of Xero Mapping for Actionstep's Native Accounting

Modified on Wed, 30 Jul at 1:12 PM

This article provides a more detailed breakdown of the accounts you can map between Actionstep to Xero.

For instructions on setting up and mapping the two products, see Integrating Native Actionstep Accounting with Xero.

Actionstep Account to Select	How It Should Be Mapped
All business bank accounts	The appropriate bank account in Xero. Please note this Xero bank account must have an account reference number (e.g., "001"). Xero does not require one when the account is related but it will be required when mapping to Actionstep.
All trust/client bank accounts	Map to the corresponding Xero bank account.
Trust liability	You may need to create this account in your Xero Chart of Accounts as a Liability Account that allows payments. This is not a standard Xero account.
Trust transfers	You may need to create this account in your Xero Chart of Accounts as a Liability Account that allows payments. This is not a standard Xero account.
Trust paid by firm This option applies to firms that are in a jurisdiction that allows a firm's interest in trust (e.g., firms operating trust accounts in New Zealand).	If you will be using the Paid by Firm function in your trust accounts (making payments on behalf of the client before funds are received) then this account will have to be mapped. You may need to create this account in your Xero Chart of Accounts as an Asset Account that allows payments. This is not a standard Xero account.
Statutory deposit account This option applies to firms that are required to transfer a portion of their trust funds to a Statutory Deposit Account.	If applicable, this account will need to be mapped. Even though the account appears as a bank account in Actionstep, it should be linked to a matching Current Asset account in your Xero Chart of Accounts.
Accounts receivable	This should be mapped to the appropriate accounts in Xero. They will likely have a similar name in Xero.
Accounts payable	This should be mapped to the appropriate accounts in Xero. They will likely have a similar name in Xero.
Deposits paid	This account can be mapped to the Tracking Transfers Account in Xero. (The Tracking Transfers Account should be a standard account in your Xero Chart of Accounts.)
Deposits Received	This can be mapped to the Tracking Transfers Account in Xero. (The Tracking Transfers Account should be a standard account in your Xero Chart of Accounts.)
Sales Tax Collected	This can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be called "GST" or "VAT" in Xero depending on your country.
Sales Tax Collected Adjustment	This and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Sales Tax Paid	This and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Sales Tax Paid Adjustment	This and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Sales Tax Payments/Refunds	This and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Income Accounts	All income accounts such as "Fees" and "Disbursements" and "Other Income" should be mapped across to the equivalent "Income" account in Xero.
Expense Accounts	If you are configuring Actionstep to allow supplier invoices to be sent to Xero, then you will also want to map each of the expense accounts. You do not have to map these if you will not be entering supplier invoices into Actionstep.