Budget Variance Report

In this article:

• Brief Description  
• Use Cases 
• Finding and Using the Report
• Available Filters
• Report Output

Brief Description  

This report shows actual and budgeted totals by account for each reported period and the variance between budget and actual.

Use Cases 

This report is useful for comparing your Income, Cost of Sales, Expenses & Other Income numbers against those set in your Budget. The variance is handy for seeing the amount that you went over or under budget. 

Finding and Using the Report

• In Actionstep, go to Reports > Accounting Reports >Budget.

Then, refer to these articles for help generating and saving reports for future use:

• Reporting Overview
• Generating a Report
• Saving a Report Configuration

Available Filters

• Budget: Enter the name of the budget you want to report on (if multiple budgets have been added). 
• Start Month / End Month: Select the period you want to report on. 

Report Output

A column for each month's budget is included. Use the 

• Actual Only / Budget Only / Display Summary: Select these options to filter the table to show just those figures. (Leave them cleared to view both Actual and Budget.)
• Actual: Shows the actual figures for the reporting period(s) for each general ledger account. 
• Budget: Shows the budget figures for the reporting period(s) for each general ledger account. 
• Variance: Shows the variance between Actual and Budget figures for the reporting period(s) for each general ledger account. 
• %: Shows the percentage variance between Actual and Budget figures for the reporting period(s) for each general ledger account. 

Total figures for each category are then displayed for all reporting periods for each general ledger account. Total Net Profit is also shown for actual, budget, variance and %.