Setting Your Numbering Sequence for Invoices, Quotes, Etc.

You can set or reset the numbering sequence used for sales and purchase orders, various invoices, supplier quotes, etc. This is particularly useful if you're migrating your accounting records from another program to Actionstep. 

Additionally, you can add a prefix or suffix to the numbering which can further help you categorize or identify transactions. For example, you might include INV- at the start of every invoice number, or maybe you want to group invoices by year, so you could add -2024 to the end of an invoice number and then reset it at the start of 2025. 

To do this:  

1. In Actionstep, go to Admin > Accounting. The Accounting page appears.
2. Click Edit in the Auto-numbers section. The Auto Numbers page appears.
3. In the Number Type column, click the link for the numbering you want to adjust. The Edit Auto Number window appears. The numbering you are adjusting is listed in the Number type field.
4. In the Next number to use field, enter the starting number you want to use for all new invoices, orders, quotes, etc. of that kind. 
5. Optionally, in the Custom mask field, specify the text you want included in the numbering. Use [X]to represent your numbering, and then add your prefix or suffix to the field.  
   EXAMPLE: 
   INV[X] would generate a number like this: INV4547
   [X]-2024 would generate a number like this: 3620-2024
   
6. Click Save to save your changes.