Tips for Using Actionstep Accounting

Modified on Thu, 29 May at 4:45 PM

Actionstep Accounting includes a robust feature set which should help meet the individual needs of your firm. Following are some tips to help you get the most out of your accounting.

Annotate Financial Records with Supporting Documents

You can upload a document and associate it with its related accounting transaction. This makes it easy for managers and others to review and authorize your transactions.

Examples:

Encourage your suppliers to use email for issuing invoices and then attach the PDF.
Bank statements can be uploaded against the reconciliation for proof of transactions.

Use Email Templates

Actionstep provides a set of default email templates you can use to send invoices/bills to your clients/customers. These templates allow you to create standardized communication, but then swap out client-specific information with the client's details. See

Take Advantage of Document Merge Fields

By using Actionstep merge fields, you can configure your sales invoices (or client bills) to merge information from the matter.

All merge fields that can be used in a document template for your workflow type can be used in an invoice.

Template, Template, Template

All accounting transactions can have an associated template. Using them will save you time and reduce inaccuracy.

Leverage Using a Single Contact with Multiple Roles Assigned

Contacts can be assigned multiple roles. For example, a contact can be both a client and a supplier. You do not need to create two separate contacts to accommodate each role. (Actionstep actually checks for duplicates each time a contact is added.)

Easy Searching

You can search for an account code either by name or number. This means you don't need to have an accounts opened separately while entering accounting transactions.

Perform Calculations in a Line Item

When you need to calculate the value of a line item on the fly while entering, enter the calculation in the cell and press enter to see the final amount.

For example, entering this: Results in this: