Write-Off Report

Created by Allison Cloyd, Modified on Mon, 14 Nov 2022 at 01:07 AM by Allison Cloyd

The Write-Off Report details all write-offs on invoices. Write-offs are displayed per invoice and as in a summary for your entire firm. This is the ideal report for gleaning how much has been written off by matter, matter type, responsible lawyer, fee credit lawyer, invoice, client, or even your entire firm. 

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Each invoice entry provides information on the invoice number, client, invoice date, matter, matter type, type of charge (fee/expense), timekeeper/fee allocation recipient, original invoice total, write-off amount, new invoice total after write-off, and the account containing the amount that was written off. 

The firm summary displays the charge type (fees/expenses), timekeeper/fee allocation recipient, original invoice total, write-off amount, and new invoice total after the write-off.

 

NOTE: The write-off report does not include credit notes or refunds.

 

Settings

There are basic and advanced setting options to further define what is displayed on the report.

Basic

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The Date range filter allows you to set a range based on the write-off date. 

 

Layout options

 

The Show detail layout option dictates whether the details for specific invoices are displayed. Show firm summary controls whether the firm summary is included in the report. 

Advanced

Advanced options provide settings to further drill down to return only information pertinent to your purposes. 

 

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Selecting items in the filter drop-downs ensures that only items that meet those criteria are included in the report. 

For instance: Selecting a specific matter will only display results and figures for that particular matter. 

Filter options include matter type, responsible lawyer, fee credit lawyer, invoice number, matter, and client. 

 

TIP: Multiple filter options can be selected by clicking on one option and then clicking on the box again and clicking on another option.   

 

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Layout options

Additional layout options provide insight into the specific people, roles, accounts, and matters to which write-offs have been attributed. 

Option Description
Client summary Provides a summary of write-offs for each client.
Matter Summary Provides a summary of write-offs for each Matter.
GL Summary Breaks down the credits and debits created by write-offs for each income account affected
Fee credit lawyer summary Creates a summary detailing write-offs for parties whose fee allocation is affected by write-offs, usually the time keepers themselves
Responsible lawyer summary Displays a summary for each Responsible lawyer who is attributed to matters with bills with written-off amounts. It is broken down by fees, expenses, and sales tax.
Matter type summary Displays a summary for each type of matter with write-offs for associated invoices.

 

 

NOTE: Summary items and figures adhere to filter settings

 

 

Output settings

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Option  Description

On screen (HTML) 

This option displays the report results on your current screen

PDF

This option launches a print dialog from a PDF version of the report. To download as PDF, select Save as PDF in the Print > Destination dropdown on the print dialog screen.

MS Excel 

This option downloads an xlsx, MS Excel, file to your computer. This is a great option to perform further calculations in a spreadsheet format.

Save XLSX file to a matter 

After you have selected to run the report in MS Excel you can choose to save the XLSX file directly to a matter using this button. 

 

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Save PDF file to a matter

After you have selected to run the report in PDF you can choose to save the PDF directly to a matter using this button. 

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TIP: Sometimes the PDF viewer will display over this option on your screen, to see the option to save to a matter close the preview screen.