Recording a Trust Receipt

You can record trust receipts within Actionstep.

To create a trust receipt:

1. In Actionstep, do one of the following:
   • Click the global Create button and choose Receive Funds in the Trust Accounting section. (You may need to click Show all to view all options.)
   • Click Trust in the main menu and choose Receipts > Receive Funds. 
   • If you're viewing a matter,  click the Trust account menu icon and then click Receive funds from the list of options on the left.
     
     The Receive Funds page appears.
     
     
2. On the Receive Funds page, click the Matter drop-down list and select the matter you want to deposit the trust account funds into. If you accessed this page from within a matter, this information isn't shown. 
3. Click the Trust account drop-down list and choose the account the funds will be deposited into.
   NOTE:  If a trust account has not yet been created, select Create New to add one. For more information, see Trust Accounting Administration.
4. In the Matter ID [Number + Name] section, review the Available balance and enter the Amount received, which represents the amount you want to deposit. 
5. If your client has multiple matters, you can select Split funds across matters with the same client. All other matters associated with the client are listed, and you can follow the same instructions in step 5 to allocate funds to those additional matters. You can use a different Reason for payment against each matter if required 
6. Review the Total amount received to make sure it shows a number you expect.
7. Enter the Date banked. This is the date these funds appear on the trust account statement.
8. Click the Reason for payment drop-down list and choose the reason you are receiving these funds into the trust account. 
   NOTE:  If the reason is not listed, select Other (Below) and enter it in the field that appears. If you plan to use the reason again, click Create new template and complete the information requested. Once saved, the reason will be available for future trust receipts. 
9. Click the Received from drop-down list and choose the contact that has paid the funds into the trust account. 
10. Review the Received from address information. This is automatically filled in from information in the associated contact record. 
11. Click the Payment method drop-down list and choose how the payment was made. Additional fields appear based on your selection.
12. Optionally, click Please select a file next to Files to upload to attach any documentation to the receipt.
13. Once all fields are completed, click Save to create the receipt. The Funds Received page appears.
14. Optionally, using the options in the banner, view the receipt, print it, or email it. If needed, you can also create another receipt.
    
15. Complete the remaining fields on the page and click Save Payment or Skip.