Trust / Client Account Entries Report

Modified on Tue, 1 Apr at 12:36 PM

NOTE: In the UK, trust accounts are called client accounts. Throughout this article, any reference to a trust account also means a client account.

In this article:

Brief Description
Use Cases
Finding and Using the Report
Available Filters
Report Output

Brief Description

This report shows all transactions within a date range for selected trust accounts and system accounts. It allows you to identify all of the debit/credit transactions that affect the balance of a designated trust account. The Accounts Entries report shows the running balances of general ledgers (or nominal ledgers in the UK).

TIP: This report is often referred to as the Client Cashbook in the UK.

Use Cases

This report is good for finding details on a transaction when all you have is its reference number. It shows as debits, credits, and balance. It should also match the balance on the bank reconciliation when reporting on just one bank at a time.

This report can be handy in identifying for doing error checks, for example: identifying whether any transactions have been processed from within the wrong matter. Another useful function of the report is that it allows you to view the net balance of the selected trust / client account.

Finding and Using the Report

In Actionstep, go to Reports > Trust / Client Reports > General.

Then, refer to these articles for help generating and saving reports for future use:

Available Filters

Period: Choose the timeframe for the report. You can click the drop-down and choose some pre-defined periods, or select Custom period and enter your own date range. Review and / or enter your dates in the accompanying date fields.
Account(s): Choose one or more trust / client accounts you want to include in the report.

Report Output

A table is created for each trust / client account that shows the following:

Date: Shows the transaction date.
TX: Shows the transaction number. You can click this link to view the specific transaction.
Participant: Shows the associated participant.
Description: Shows the description of the transaction.
Matter: Shows the name of the matter associated with the transaction. You can click this link to view the matter.
Debit: Shows the amount of the credits.
Credit: Shows the amount of the debits.
NOTE: Because of the way double-entry bookkeeping is shown, the Credit column shows your debits and the Credit column shows all debits.
Balance: Shows the trust / client account balance after the transaction was completed. The final balance is listed at the bottom of the table.