This article explains the account entries report.
The account entries report shows a list of entries for a selected account in the general ledger for a certain period. The report can be run for multiple general ledger accounts and all general ledger accounts for a period of time.
Configurations
| Option | Description |
| Date Range | This is the date range of the transaction date. These dates will determine which transactions will be included based on date. |
| Account | This is a required field and you must choose a general ledger account or multiple general ledger accounts. |
| Include Detail of Header Accounts |
When this box is ticked if the general ledger account(s) is a parent account that you have chosen in the account box above. Then all the children of these account(s) will also be displayed. |
| Filter by Matter(s) | You can select one or multiple matters. Only trnsactions which reference these matters wil be displayed in the generated report. |
| Transaction Reference |
You can select ONLY one transaction reference to include transactions of this reference type.
|
| Reference Value | |
| Show references | |
| Retained Earnings | |
| Show Their Reference | |
| Group by Transaction |
Report Generation
When the report is generated you can click on the transaction ID in the left column to get the details of the full general ledger transaction.
Output
| Option | Description |
| Bring up your print dialogue | |
| Excel | Downloads the balance sheet in an XLS format |
| Downloads the balance sheet in a PDF format |
FAQ's
Q. I want to run an account entries report on all my transactions across all general ledgers but I dont wan tto have to pick every single GL account?
A. Go to Accounting > Accounts > Account List go to display and select master accounts (this makes it a little easier to see the header accounts). You can select all the accounts in bold OR you can select the main header accounts for example, in the screenshot below this would be Assets and Fixed Assets.
Add these accounts to your search and make sure to tick inlcude deatil of header accounts (this actually includes details of the child accounts).
This will generate a report with every account listed under the header accounts included.
Q. I want to include the entrire financial year of transactions however it will not load?
A. Unfortuantely there may be too many transactions to run this length of time in one report try narrowing down your search to six months or three months or one month at a time.
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