The Fee Earner - Payment Allocation report shows a breakdown of all payments against invoices for specific dates broken down by fee earner.
Accessing the Report
To find the Fee Earner - Payment Allocation report head to Reports > Matter Reports > select Fee Earner - Payment Allocation
Clicking on the star next to the report name will add that report to your favourites, making it easier to find in the future.
Before you generate the report, there are a number of filters you can apply to control what results the report will give you.
|Fee Earner||Start typing the name of the fee earner or click on the down arrow to search through the contact list to add a fee earner. You can add multiple contacts to this filter. The fee earner is the time keeper of any time entries against a paid invoice.|
|Salesperson||Same as above. The salesperson is the person who created the invoice.|
|Invoices For||Same as above. The invoices for is the client who the invoice was created for.|
|Currency||Will show the currency of the system. Options are only displayed if you have multi-currenccy enabled.|
|Invoice Layout||Group by Invoice Line Item will show each line item in an invoice for every time entry|
Group by Invoice groups each line by invoice not each time entry within an invoice
|Fee Earner Layout||Group by Fee Earner shows each fee earner's summary|
Include Fee Earner by column shows one report with a column for fee earner.
|Credits Payments||Included will include credit notes and applied credit notes to invoices|
Excluded will NOT include any credit notes or credit notes applied to invoices
|Additional columns||Default columns exclude Payment transaction numbers and participants IDs.|
Include payment TX and Participant ID Columns include these columns
|Amounts||Amounts can be shown as GST Inclusive or GST excluded|
|Exclude write-offs||If unticked, write-offs will be included in the report|
If ticked, write-offs will not be included in the report
|Show adjustments as separate lines||If ticked, this will show any discounts/adjustments as separate (Non-Task Items) on the report.|
If unticked, the discounts/adjustments will not be displayed.
|The start and finish dates in relation to payments against invoices.|
This will include any payments received between 1st September 2023 and 5th September 2023.
You have a range of output options for this report, including printing it, downloading it as a PDF, or saving it as a Microsoft Excel file.
Understanding the Report
The report generally consists of these columns:
Inv #: The unique reference of the invoice.
Inv For: The customer who has been invoiced.
Sales Person: The person who generated the invoice.
Matter ID: The unique reference of the matter.
Matter Name: The name of the matter.
File Ref: Optional alternative matter reference.
Description: Description of time entry that was included on the invoice.
Inv Date: Date of the invoice.
Payment Date: Date the payment was made against the invoice.
Item Amt: Amount of invoice or time entry (depending on view used)
Paid: Percentage of invoice/time entry that was paid.
Payment Amt: Amount of payment.
As shown below this report shows a breakdown of each fee earner's paid fees for the period selected, it can also show any adjustments/discounts (Non-Task Items) and gives a summary at the end of the total collected fees per fee earner for the time frame selected, the percentage of fees that have been paid in relation to the dates provided and the total payment amount.
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