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Debtor Activity Report

Brief Description  

This report helps you produce a historical transaction listing for a specific client. It doesn't specifically show which invoices are open, but it does provide a running balance within a date range. It also calculates any finance charges due.

 

Use Cases 

This summarizes the debtors position during a set time frame, this could be useful to an accountant who is determining when invoices were raise (and subsequently paid). It can also be used as a Statement of Account (Bills raised & Costs received).

 

Finding and Using the Report

  1. In Actionstep Practice Management, go to Reports > Accounting Reports. (Your menu may show Reports > Accounting Reports > Reports List.)
  2. In the Sales section, click Debtor Activity Report. The report is displayed.

Then, refer to these articles for help generating and saving reports for future use:

 

Available Filters

  • From / To: Enter the date range you want covered in the report.
  • Debtor: Choose the debtor you want included in the report.
  • Show Finance Charges: Select this option to include any finance charges in the report.
  • Print Layout: This option displays/hides the Debtor Activity Report title and description from the report when you print or download the file.

 

Report Output

  • Date: Shows the transaction date.
  • ID: Shows the transaction ID.  You can click this link to view the full transaction record.
  • Journal Memo: Shows the memo included in the journal.
  • Invoice: Shows the invoice amount.
  • Payment: Shows the payment amount.
  • Balance: Shows the balance amount.

 

Additional Notes

Remember to reconcile your bank accounts prior to running Account Statements to prevent clients contacting you about funds that may not yet have been applied at the statement date.

Additionally, run the matter lock-up prior to running this report, as any funds held in the trust (or client) account intended to pay or partly pay an invoice that have not been transferred to the firm account yet will not be reflected on this report.

To learn more, see these additional help articles:

Updated