When you start a new Actionstep system you will need to set up what type of Accounting provider you will be using. The Integration options Actionstep offers are with either QuickBooks Online or Xero. There is a third option, to not integrate with an accounting provider. If you do not use or wish to use either Xero or Quickbooks then select “Billing / Trust Accounting Only”.
Once Setup under the ‘Billing / Trust Accounting Only’ is selected you are directed to the following screen where they firstly select a country/region, then confirm that you are sure you want to use this option no accounting option.
Note that there is no current way to change to another accounting integration once past this step as the warning message says.
The last screen is for you to enter the details of any business bank account.
Note that you should not set up a trust bank account on this screen. There is a link to the trust accounting admin section to the right of the screen.
You will need to enter a bank account to be able to process payments against bills.
Accessing the Accounting screen at a later date
Once the user has set their system to the ‘Billing / Trust Accounting Only’ option, you can get back to the screen from the Admin screen by clicking on the Accounting button. (Admin > Accounting).
Adding a bank account
Clicking on the Add bank account button will open a small dialogue where you are to enter:
- The Bank contact record – a contact record for the banking institution that the firm uses.
- The Bank account number – the number that would appear on a bank statement. Australian clients should enter the BSB as well.
- The Account display name – The name of the bank account (what would appear as the name of the account on a statement for the account).
Clicking Save will save the record.
Editing the bank account
On the Accounting screen you will be able to click on the Edit button to be able to re-open the above dialogue and make changes.