Email Signatures and Disclaimers

System Default Signatures

Actionstep Express users can take advantage of global default signatures. These are company-wide default signatures. 

Go to Admin>Email>Email Setup 

In the "Default User Email Signature" window you can enter the default email signature for your users.

User Signatures

End-users can add their own email signatures as well. The user signatures set up in the "My profile" section will override any system default signatures. 

To create on select your name in the top righthand corner of your Actionstep home screen. 

In the Outbound email section 

Using Merge Fields in Email Signatures 

You can use the common participant type merge fields in email signatures to reference the company or user information. A typical example might be something like the following (in HTML view): 

[[FullName|pt=Current__User]]
<br>
[[CompanyName|pt=Div__User]]
<br>
<img src="[[DivisionLogo|pt=Div__user]]" alt="[[CompanyName|pt=Div__User]]">
<br>
[[website|pt=Div__User]]

Including Images in Email Signatures 

You can either upload an image to your email signature by clicking on the image icon in the signature editor or you can use the "DivisionLogo" merge field. 
A third option is to reference an image on an external website (e.g. http://mycom.com/logo.gif), however, this is not recommended because many mail clients do not download linked files and so your logo may not appear when viewed by the recipient.

Uploading Images

To upload an image click on the image icon in the signature editor 

 Make sure you surround the DivisionLogo merge field with an html "<img>" tag. For example: