In this article, you will learn how to create customized matter types. The creation of matter types is a dynamic activity that can either be very simple or very complex, depending on the process that is being documented. As such, this article is divided into multiple sections, with links to more detailed articles in each section.
It is highly recommended that you review this article before you start creating matter types, to ensure that you fully understand the purpose and functionality of a matter type.
To create a new workflow, navigate to:
Admin > Matter Types
In the space to the right of the screen click the green Create new matter type button.
Enter the desired name of your new workflow, along with a description (optional) and the rest of the options on the screen.
Once you have created your brand new workflow, the first thing you will want to do is to map out the steps within it. See this article for more information.
Next, you'll want to figure out which parties you want to associate to matters of this type. See this article for more information.
'Custom Data' is a way to capture various forms of information that can be stored against matters and also be pulled into documents. See this article for more information.
Document / Email Templates
Creating document templates using merge fields and saving them against workflows allows you to quickly generate documents from within matters that are populated with information stored against each respective matter. See this article for more information.
Email templates can be used in conjunction with merge fields to instantly populate new emails with prepared text and information contained within the matter.
Folders / Portal
Portal offers a secure platform of communication between you and your clients, for the purposes of sharing and uploading documents and chatting to keep clients informed on the statuses of matters.
Portal permissions are based off of folders, which can be created at the workflow level so that any newly created matters have these folder structures already created within them.
Action Type Settings
These settings will determine the behavior of any matters of this type. You can adjust whether or not the matters of the specified type are billable, and whether or not they can be closed with open bills/tasks, among many other options.